Over the years we’ve written thousands of resumes to help professionals land jobs and we’ve written extensively about resume mistakes to avoid.
But we wanted to take it a step further and quantitatively analyze a sample of real resumes submitted to a real job in order to determine which resume mistakes job seekers are making most frequently.
So we analyzed 100 random resumes that were submitted for a job…and not just any job, but for a Career Consultant / Resume Writer role with ResumeSpice. Given that the role requires the ability to write powerful resumes, with exceptional attention to detail (as outlined in the job description), one would expect errors to be less frequent. At least that was our thinking. 🙂
After randomly selecting 100 resumes, we reviewed them for content, spelling, grammar, and format – as most recruiters would.
Below were the most 6 common resume mistakes we found, starting from least common to the most frequent.
1. Sharing a List of References – 6% of resumes
Strong references from current/former colleagues and managers are important assets in your career search, but it’s no longer necessary to include them on your resume.
Why? Two reasons:
- They’re implied – employers know you have references and will ask for them at the appropriate stage in the hiring process.
- They take up valuable space. Every line of your resume is valuable. Use that space to include key information about your skills, experience, and education.
And if the above doesn’t convince you, including references ages your resume. It’s no longer the norm to do so, so be careful about inviting (conscious or subconscious) age bias into the mix.
While neither a list of references nor the statement “references available upon request” should be included on your resume, we do suggest creating a separate reference list – with contact information – so that you’re ready to send them when an employer requests them.
2. Inserting a Headshot – 7% of resumes
A professional photo on your resume might seem like a good idea, but many recruiters view headshots on resumes as unprofessional and/or they intentionally steer clear of them to avoid any perception of discrimination based on gender, race, age, or other factors.
Discrimination concerns aside, including an image on your resume can confuse applicant tracking systems (ATS), as they are not able to properly decipher photos.
Instead of including a resume headshot, pay close attention to your social media profile pictures and content. Recruiters will visit LinkedIn, Facebook, Instagram, Twitter, and other social media platforms if they want to learn more about you.
For your LinkedIn profile, ensure you have a professional headshot without distracting backgrounds or colors. Your face should take up at least 60% of the frame. Check out this article for more tips on how to improve your LinkedIn profile picture.
3. Including Graphics – 10% of resumes
Unless you’re applying for a graphic design position or a similar creative role, there’s no reason to include fancy graphics, fonts, or color on your resume.
But 10% of resume applicants in our analysis added some form of graphics. These graphics included:
- Name logo as the header
- Circle icons with illustrations
- Computer, email, and house elements to illustrate contact info
- Brightly colored boxes
Not only can graphics be distracting, but your resume has a greater chance of passing through an ATS if it’s simple and text-based.
Example resume with unnecessary graphics
Graphics might be fun and creative, but let the content of your resume do the heavy lifting. That’s where recruiters and hiring managers focus.
Stick with tried and true resume formats and fonts that are easy and let your accomplishments speak for themselves.
4. Overlooking Grammar and Spelling Issues – 51% of resumes
This is where the frequency of errors picked up significantly, with approximately half of all resumes we reviewed including grammar and/or spelling issues.
It’s easy to understand why. When you’ve been staring at a document for hours, using “manger” instead of “manager” or confusing they’re / there / their happens.
Here are just a few of the grammar/spelling mistakes we found in our analysis:
- “Thru” instead of “thorough”
- “english” instead of “English”
- “As an member” instead of “as a member”
- “Thoughts leaders” instead of “thought leaders”
- “The departments chances” instead of “the department’s chances”
While understandable, typos can be the difference between getting an interview – or not. 79% of recruiters cite spelling and/or grammatical errors as resume deal breakers.
To eliminate typos, follow these steps:
- Enable grammar and spell check within Word or whichever program you’re using to build your resume.
- Download free grammar tools such as Grammarly to automatically search and flag resume errors.
- Read your resume out loud several times. Our brains will often correct errors when we read silently.
- Print out a copy of your resume and thoroughly check each section, highlighting any issues.
- Lastly, have a second party (with impeccable grammar!) review your resume, looking for any missed typos.
5. Using the Wrong Tense – 53% of resumes
While using the wrong tense is technically a “grammar” issue, we broke it out as its own section because it was that common. In fact, on its own, incorrect tense usage was the second most common resume mistake we found, with 53% of applicants using the wrong tense at least once within their resume.
The most common issue? Describing past duties in the present tense. While describing present duties in the past tense did occur, it was not as common as the former.
For example, if you included the bullet “Create weekly social media posts for clients” in your resume, but it described a task you undertook for a marketing job you had three years ago, using the present tense would be incorrect.
You would need to update the sentence to read “Created weekly social media posts…” to demonstrate that it happened in the past.
The exception: If a sentence refers to a project that you already completed. For example, maybe you organized a one-time event for your current position. In that case, using the past tense would be appropriate, i.e. “Organized the 2020 Sales Rep Challenge.”
For these situations, try to connect a year or date with the past project, if it makes sense to do so, so the reader will know that it’s not a mistake.
6. Formatting Issues – 58% of resumes
Inconsistent spacing, misaligned bullet points, multiple fonts. These are some of the most common errors comprising the largest category of resume mistakes – formatting issues.
Formatting issues make it difficult for recruiters and applicant tracking systems to easily review your resume. They also demonstrate a lack of attention to detail, even relegating resumes with otherwise strong content to the proverbial “recycle bin.”
To ensure that your own resume doesn’t fall into the poor formatting trap, follow these tips:
- Match spacing and indentations throughout your resume.
- Ensure that work dates are formatted consistently (e.g. 10/20 vs. Oct. 20).
- Be consistent with your use of capital letters.
- Double-check your fonts to avoid using multiple fonts throughout the document.
- If you use periods at the end of bullets (or don’t), stay consistent.
- Use bullets and avoid large blocks of text. Readers typically skim if paragraphs are over 1-2 lines.
- Send a PDF resume when possible to lock in formatting.
As recommended under the ‘Overlooking Grammar and Spelling Issues’ section above, ask a trusted friend or family member to review your resume to double-check for formatting mistakes.
We also recommend printing your resume, as some mistakes will be more evident on paper. If you’re formatting in Word, open your saved copy before sending it to an employer to ensure that the information is structured as intended.
Runner-Up Resume Errors
While not as common as the above mistakes, there were a number of additional types of mistakes we found when conducting our analysis:
- Too many / too few pages. How long should a resume be? It depends on the applicant’s number of years of experience and depth of skills – here’s a resume length guideline.
- Sharing confidential information (e.g. gender, nationality)
- Failing to provide quantifiable results from past jobs
- Providing unprofessional email addresses
- Including unnecessary skills or experience
We get it. It’s easy to overlook mistakes when you’ve stared at the same document for hours. But creating a polished resume is essential to nailing your first impression with a recruiter or hiring manager.
Stand out from the crowd by creating a resume that is void of errors and filled with relevant information about your professional experience and skills.
You can also take your resume up a notch by working with a professional resume writing service. At ResumeSpice, we work with you to create a compelling resume that grabs the attention of recruiters. We welcome you to view our services – and to reach out if you would like our help.
We’re proud to be the #1 rated resume service and we’d love to work with you!