You just successfully completed a job interview. Good work!
The next step is to send a polished thank you email to your interviewer and further demonstrate your enthusiasm (and competency!) for the position.
It’s tempting to simply copy/paste an email template that you find online. However, to truly come across as a unique candidate, personalization is key.
Interviewers can sense a cookie-cutter message a mile away and a copied email suggests laziness on your part. We’re going to provide templates here, but we highly recommend that you customize them to your interview / interviewer.
Below are three customizable interview follow-up email templates.
Template #1: Informal Thank You Email
This thank you email is appropriate for an entry-level to mid-level position interview or a more informal email (such as with a startup).
Subject Line: Thank you for your time, <Interviewer Name>!
Dear <Interviewer Name>:
Thank you for meeting with me on <Day>. I enjoyed learning more about the <Position Name> and <Company Name>.
What I found particularly interesting was <something unique about the position.> I believe that my skill set in <x,y,z> would lend itself well to this responsibility.
At <Previous Company Name>, I approached a similar task and I took <x,y,z steps> to achieve <provide quantifiable results>.
On a personal note, I enjoyed discussing <sports team, home town, or your shared love of dogs>. <Add a personal note about it>
If you need additional information about my experience or skill set, please feel free to contact me. I look forward to hearing from you by <follow up date discussed in the interview>.
Thank you again!
Template #2: Formal Thank You Email
This thank you email has a formal tone which makes it more appropriate to send after an interview for a corporate position (e.g. director or C-Suite level).
Subject Line: Follow-up regarding <Position Name>
Dear Mr./Mrs. <Interviewer’s Last Name>,
I want to formally thank you for meeting with me on <Day> regarding <Position Name>. I enjoyed discussing <specifics from your conversation> and learning about <Company Name>.
Your vision for <x,y,z> and insights about <topic discussed> were compelling and aligned with my personal and professional values. I believe that my experience and skillset with <specific business activity> are a perfect fit for <Company Name>.
Regarding the challenges you mentioned with the position, I approached similar challenges with positive results at <Previous Company Name>. I took <x,y,z steps> to achieve <provide quantifiable results>.
I was also interested to learn about <specific project within the position>. Please find attached a document with preliminary ideas and their projected impact on the company. In summary, this document includes:
If you need additional information, please don’t hesitate to contact me. I look forward to our follow-up conversation on <date discussed>.
Thank you again for your time.
Template #3: Second Interview Thank You Email
Not sure what to say after a 2nd interview? Here’s a template that can be adapted after an additional conversation with a company.
Subject Line: Thank you again for your time!
Dear <Interviewer Name>:
Thank you again for your time! I enjoyed our 2nd interview and learning about specific projects for <Position Name>.
As discussed, the position’s responsibilities align closely with my previous experience and skill set of <x,y,z>.
I am confident that I can achieve the results that <Company Name> desires. I’ve attached a <document that includes ideas that relate to your conversation> for your review. In summary, this document includes:
Please let me know if you need additional information. I look forward to hearing from you by <follow-up date discussed in the interview).
Customize these interview thank you email templates
As mentioned previously, we don’t recommend copying/pasting an email template for your thank you email.
It’s important that the email is unique to you. You also want to avoid the interviewer receiving the same thank you email from 15 other candidates.
Use one of these templates as the starting point for writing the perfect interview thank you email!
Check out our article about writing effective interview thank you emails for more great tips. For additional interview guidance and career coaching, you can also check out our top-rated services here at ResumeSpice. Contact us today!